Yacht Interior Administration

Independent study. xplor is not an IAMI- or PYA-accredited GUEST training provider. This course covers the ground assessed in GUEST Unit 34; it awards no GUEST unit, certificate or Certificate of Competency and does not count toward one.

Free

INT-ADMIN-1 · Interior Systems, Procedures and Documentation

3 lessons

INT-ADMIN-1.1 The Interior Manual, SOPs and Checklists Practice in examiner →

INT-ADMIN-1.1.1

Interior Administration: The Systems the Interior Owns

Introduces interior administration as the written systems that hold service standards, stock, money and compliance records together, and explains how the IAMI-governed GUEST framework treats interior administration at Advanced level.

INT-ADMIN-1.1.2

The Interior Manual, SOPs and Cabin/Service Checklists

Distinguishes the interior manual, SOPs and working checklists, and shows how to write and maintain each so a new crew member can meet standard without a verbal briefing.

INT-ADMIN-1.2 Rotas, Watches and Handovers Practice in examiner →

INT-ADMIN-1.2.1

Work Rotas, Watch Planning and Handover Notes

Covers how to build interior work rotas and watch plans around fixed guest commitments and rest requirements, and how to write handover notes that carry live information across shifts and crew changes.

INT-ADMIN-2 · Inventory and Stock Control

4 lessons

INT-ADMIN-2.1 Par Levels and Stocktaking Practice in examiner →

INT-ADMIN-2.1.1

Linen and Uniform Par Levels

Explains par levels for guest and crew linen, table linen and uniform, and how to calculate them from turnaround time, usage and resupply risk rather than tradition.

INT-ADMIN-2.1.2

Stocktaking, Min/Max Levels and Reorder Points

Covers full, rolling and spot stocktakes, and how to set minimum, maximum and reorder points using average consumption, lead time and safety stock.

INT-ADMIN-2.2 Provisioning, Cellar and Loss Control Practice in examiner →

INT-ADMIN-2.2.1

Amenities, Consumables, Cellar and Bar Stock Control

Covers control of guest amenities and operational consumables, master provisioning lists with exact specifications, and cellar and bar stock control through logs, requisitions and charter bar counts.

INT-ADMIN-2.2.2

Breakages, Loss Logging and Storage in a Seaway

Covers breakage and loss logging with cause codes to protect par levels and budgets, and the stowage principles that prevent interior losses in a seaway.

INT-ADMIN-3 · Money, Procurement and Cost Control

3 lessons

INT-ADMIN-3.1 Cash, Cards and Reconciliation Practice in examiner →

INT-ADMIN-3.1.1

Petty Cash, Floats and Receipt Reconciliation

Explains how an interior petty cash float works on an imprest basis, how to keep a petty cash log and handle receipts and vouchers, and how to reconcile cash and receipts back to the float value.

INT-ADMIN-3.1.2

Crew Credit Cards and the Accounting Trail

Covers safe use of yacht credit cards, the receipt-to-statement-to-budget-line accounting trail, and when to use petty cash, a card or a purchase order.

INT-ADMIN-3.2 Purchasing, Budgets and the Bond Practice in examiner →

INT-ADMIN-3.2.1

Purchase Orders, Supplier Accounts, Budgets and the Ship Bond

Covers purchase orders and PO-to-invoice matching, supplier accounts and agents, tracking interior budget lines monthly, and the basic principles of the customs-controlled ship bond.

INT-ADMIN-4 · People, Compliance and Charter Administration

6 lessons

INT-ADMIN-4.1 Crew Records and Compliance Practice in examiner →

INT-ADMIN-4.1.1

Hours of Rest Records under MLC 2006

Explains the MLC 2006 hours-of-rest framework as it applies to interior crew, who is responsible for the records, and the common ways interior rest records become inaccurate.

INT-ADMIN-4.1.2

Rotas, Leave, Appraisals and the Interior Training Record Book

Covers leave and rotation administration, running documented appraisals against written standards, and administering the Interior Training Record Book and the yacht training and certificate records.

INT-ADMIN-4.2 Filing, Data Protection and Safety Systems Practice in examiner →

INT-ADMIN-4.2.1

Onboard Filing, Digital Systems and Guest Data Protection

Covers onboard filing structures and digital systems for interior records, and the confidentiality and data-protection duties attaching to guest preference data and crew files.

INT-ADMIN-4.2.2

ISM Touchpoints the Interior Owns

Sets out the ISM Safety Management System touchpoints the interior owns: guest cabin safety briefings, muster duties and the muster list, and the COSHH file governing cleaning chemicals.

INT-ADMIN-4.3 Charter Administration Practice in examiner →

INT-ADMIN-4.3.1

Pre-Charter Preparation, Preference Sheets and the Guest Profile

Covers reading and acting on charter preference sheets, building a cumulative guest profile database, and running a backwards-planned pre-arrival preparation timeline and checklist.

INT-ADMIN-4.3.2

APA, Charter Cost Control, Gratuities and the Feedback Loop

Explains the Advance Provisioning Allowance and how it is administered and accounted for, interior cost control on charter, gratuity handling policy, and the post-charter feedback and profile-update loop.

Aligned to the IAMI GUEST Program framework. Preparatory study only — assessment and certification are carried out by an approved GUEST Training Provider. Official source (GUEST Program).

School